Author
Guidelines
The Astronomical Society of the Pacific (ASP) is publishing
the proceedings from the 2010 annual meeting of the ASP. It is an opportunity for all accepted workshops, presentations and posters for the EPO symposium to be published in the official ASP conference series (both print and e-access). The purpose for this book of proceedings is to provide a written overview/summary of the symposium.
This year, the cost of the volume is not included in the conference registration fee. You may order the volume here.
Questions can be addressed to 2010proceedings {at} astrosociety.org
Important
Deadlines: |
|
FINAL
deadline for manuscripts (via e-mail): |
September 1, 2010 |
Revisions
(if necessary) as requested by the editors due: |
October 1, 2010 |
A
timely publication of the proceedings is needed in order for
this publication to be useful to the EPO community. To help
us meet such a goal, contributions received after the deadline
may not be included. If revisions are not received by the deadline,
then the editors reserve the right not to publish the original
manuscript. The editors reserve the right to edit grammar, some
content, placement of charts, tables, etc. within each manuscript.
All
manuscripts must be sent via e-mail to the address given below.
Individual CD or other forms of communication will not be accepted.
Abstracts
will not be published in the proceedings.
Each contribution will be reviewed by the editors for appropriateness,
copyright issues, and duplication of information. Manuscripts
that are of a commercial/for-profit nature will also be reviewed
for appropriateness. The editors will notify individuals if
there are any issues or if revisions are needed. Editors reserve
the right not to accept a manuscript for publication.
All
contributions must be original work from the author(s) or have
the written authorization of original author(s). It is the responsibility
of the individual submitting the document to obtain the written
authorization and provide the document to the ASP in order for
the submission to be included.
Publication
Agreement and Copyright Form
Please
download, fill in and send in via the U.S. mail the form PUBLICATION
AGREEMENT AND COPYRIGHT ASSIGNMENT (Word doc, 33 KB). At
least one author needs to complete this form and send it to:
2010
Proceedings
Astronomical Society of the Pacific
390 Ashton Ave.
San Francisco, CA 94112
This
document may also be sent via email to 2010proceedings {at}
astrosociety.org
If you will be using a photograph or figure in your article that you did not take or generate yourself, you must get a Permission to Use Form signed by the copyright holder and give appropriate credit in the figure caption.
Style
and Formatting
Because many presentations at this meeting are not given in the
traditional scientific "paper presentation" format, authors are asked to
summarize their workshop, demonstration, panel and/or poster
presentation in a way that best provides an overall feel and description
for the information being communicated. The ASP Conference Series
editors recommend that authors follow the writing guidelines in the
Chicago Manual of Style (15th edition, 2003) and the Elements of Style
by W. Strunk Jr. and E. B. White (4th edition, 2000). For more information and author instructions, please see www.aspbooks.org/author_information.
We encourage authors to submit in LaTeX using the ASP Conference
Series templates (see below). However, manuscripts submitted in Word
will also be accepted. Please note that if you submit your paper in
Word, the editors will copy the paper into LaTeX for publication. The
paper will not appear exactly as in Word format. If you submit a LaTeX
paper, you will be able to see what the paper will look like in print.
If you use complex typesetting (e.g., complicated equations, detailed
tables, etc.) we highly recommend that you use LaTeX to write your paper
to make sure it turns out the way you want it to.
Authors do not need to know or use LaTeX to submit a LaTeX
manuscript. If you would like to, you may fill in the LaTeX template
using simple text. If you don't have complex math equations or tables,
filling in the LaTeX template may be as simple as cutting and pasting
text from your preferred word processor into a simple text file with
intuitively-organized sections and subsections. If you submit your
paper in Word, the editors will copy your text into the LaTeX template
later. You can therefore save the editors some work by using the LaTeX
template, even if you don't use LaTeX yourself.
If you wish to write and submit your paper using LaTeX, and want to
take full advantage of its abilities to generate nicely-formatted and
typeset documents, please refer to the relevant sections of the
following manual:
New
Instructions for Authors and Editors. Information in this file
replaces earlier versions and takes precedence over web-based
instructions. (PDF, 782 KB). These instructions are formatted as the
final volume will be formatted, so it is a useful place to see how to
format references, include graphics, etc. You will also want to download
the
New
LaTeX style file (41 KB) and the LaTeX
template file (8KB).
If you choose to fill in the Microsoft Word template instead, please
download the
Word template (44KB)
instead. Please follow the instructions therein and use the included
formats. If you do, it will allow the editors to semi-automatically
extract the information needed to generate the LaTeX file. If not, it
will have to be done manually by the editors. It will save everyone's
time if we avoid having to iterate to fix problems.
Note that the sample paper template contains a checklist authors can use to make sure their
paper is ready for publication.
The Manual
contains detailed instructions on how to include multiple author
affiliations, bibliographic information, footnotes, figure formats, etc.
Even if you plan to submit using Word, we recommend taking a look a the first section (pages 3 - 38) of the Manual for guidance on how to organize your paper.
Reference Format
The ASP Conference Series uses a simplified
reference format that does not use italics, bold fonts, etc. For LaTeX
users, the manual provides instructions on using BibTeX for your
references. This is not required; we will also accept references using
the standard natbib style in LaTeX:
\begin{thebibliography}
\bibitem[]{}
Jones, D. H., \& Bland-Hawthorn, J. 1998, PASP, 110, 1059
\bibitem[]{}
Strunk Jr., W., \& White, E. B. 2000, The Elements of Style (Boston:
Allyn and Bacon), 4th ed.
\end{thebibliography}
Word users should insert references in unformatted text, with
authors listed as last name, first initial, date, title or journal,
publisher (for books), and page, such as:
Kopka, H., & Daly, P. W. 1999, A Guide to LATEX (Harlow:
Addison–Wesley), 3rd ed.
Lamport, L. 1994, LATEX, A Document Preparation System: User’s Guide
and Reference Manual (Boston: Addison–Wesley), 2nd ed.
The manual (starting on p. 11) explains our editorial style for
citing references in the text.
Page
Limits
Up to 10 pages for 90-minute oral sessions or 45-minute half-sessions.
Up to 6 pages for 10-minute oral presentations.
Up to 4 pages for posters.
Submitting
Your Manuscript
You
must submit your files using the following scheme:
1.
Name the LaTeX or Word file with the first author's family name.
For
Example: wilson.tex or wilson.doc and the
figures as wilson_fig1.eps, wilson_fig2.eps, etc.
2.
If you are the first author of more than one contribution use
"a", "b", etc. to mark each
contribution.
For
example: wilson_a.tex, wilson_a_fig1.eps,
wilson_a_fig2.eps, etc. for the first contribution, and
wilson_b.tex, wilson_b_fig1.eps, wilson_b_fig2.eps,
etc. for a second one.
3. Then use tar, gzip or zip to package your files.
For
example: tar cvf wilson.tar wilson.tex wilson.ps wilson_fig1.eps
wilson_fig2.eps gzip wilson.tar
4.
If you are the first author of more than one contribution, package
each one into separate .tar .gz or zip files.
For
example: wilson_a.tar.gz, wilson_b.tar.gz, etc.
Send
by e-mail the file containing your contribution to:
To:
2010proceedings {at} astrosociety.org
Subject: ASP 2010 Meeting: (write your name here)
If you have more than one contribution, send them separately
(and label them "a", "b", etc. in the subject
field).
If you have questions about sending your file, please contact:
2010proceedings {at} astrosociety.org
Once
The Manuscript Is Submitted
We
plan to pre-process your contribution to ensure it was received in good order, it
is complete and within page limits, it adheres to Chicago Manual of Style rules and the figures and tables follow the above-outlined
recommendations on legibility and uniformity. While this is
not a peer-reviewed publication we still desire that it be up
to the standards of one.
Thank you in advance for your contribution to the EPO community and the ASP conference. If you have any questions, please contact 2010proceedings {at} astrosociety.org.
Sincerely,
Joe Jensen, Michael Gibbs and Jim Manning
Editors