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Successful ESO proposals an overview
Bruno Leibundgut (ESO)

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

This is the right time to start ...
Call for proposal is open since yesterday (26 February)

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Structure of the ESO OPC
Observing Programmes Committee
4 scientific categories
· Cosmology (A) · Galaxies and Active Galactic Nuclei (B) · Interstellar Medium, Star Formation and Planetary Systems (C) · Stellar Evolution (D)

12 panels
· 2 each for categories A and B · 4 each for categories C and D

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Proposal types
5 proposal types all handled by OPC
normal programmes short programmes large programmes Target of Opportunity calibration programmes
· all considered by the OPC

Director Discretionary Time
· submission any time · decided by ESO Director General

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

ESO proposals
Pressure factor typically high
typical oversubscription for ESO telescopes is >3
· often reaching 5 and in certain periods/RA ranges 8 or higher

Large Programmes have an acceptance rate of about 20% or less Pressure on ToO proposals is extremely high
· GRBs, supernovae, novae, stellar occultations by TNOs, microlensing,

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

High pressures
Some right ascensions are already in high demand

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Call for Proposals
Important document
contains a lot of relevant information especially important for first-time users contains many useful links to instrumentation and other useful information binding document, if proposal is approved

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Call for Proposals
Everybody must read

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Call for Proposals
Find the appropriate instrument

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

La Silla: 5 Operational Instruments
3.6m
HARPS NTT SOFI 2.2m WFI

EFOSC2

FEROS

GROND

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Paranal: 13 Operational VLT(I) Instruments
ANTU
ISAAC KUEYEN FLAMES MELIPAL VISIR YEPUN SINFONI

FORS2

UVES

VIMOS

NACO

CRIRES

FORS1

MIDI

AMBER

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Chajnantor
Three operational instruments on APEX Watch out for ALMA
early science possibly in 2011 be prepared

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Call for Proposals
Important for you to correctly fill the proposal form

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Call for Proposals
Helpful to know and some legal stuff

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Writing a successful proposal
Make your science understandable
make it as simple as possible for the panel to understand your science and proposal
· remember there are broad topical panels

get to the point immediately be explicit, do not assume that the panel will work out what you meant it is most likely that your proposal will be the 20th proposal to be read during that day ... if the referee does not understand what you say you have lost
· there is no possibility to check the literature

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Writing an exciting proposal
Make your science understandable (cont.)
avoid jargon
· expressions in your field may not be used in others

avoid acronyms, which may not be clear to everybody
· what was Eri Ba again? · H0 may be understood by most, w' needs explanation · if you need acronyms or special terms explain them

avoid complicated language
· use simple English · should be correct English have (senior) colleagues or collaborators read your proposal

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

The Abstract is important
Write your abstract first
this is the one paragraph that is guaranteed to be read by everybody you have to be able to summarise the excitement in one paragraph revisit your abstract several times during the writing and improve it

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

The Abstract is important
Write your abstract first
this is the one paragraph that is guaranteed to be read by everybody you have to be able to summarise the excitement in one paragraph revisit your abstract several times during the writing and improve it

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Consistency
Write a consistent proposal
have you selected the best suited instrument for your observations? the exposure times and the target sample have to match your science case there is a good chance one referee will pick up on any inconsistencies exposure times have to make sense, use the ETCs figures (tables) should help the text and be relevant

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Consistency
ESO proposal form
particularly important boxes
· Boxes 3 (run definitions and total times) · 4 (previous observations and future needs) · 5 (special remarks) · 8C (telescope justification) · 9 (justification for observing time) · 12 (target list) · 14 (instrument setup)

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Consistency

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Consistency

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Overheads are important
From the Call for Proposals

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Consistency

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Helpful tips
Take the instructions seriously
any proposal, which does not provide all requested information, damages itself read the relevant parts of the Call for Proposals

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Resubmissions
We all have had proposals rejected
and yes, sometimes it really hurts

Address comments from a previous submission
be clear what has changed and how the proposal has improved

Why did the panel not understand your proposal?
this is not only their fault be more explicit, more direct, crystal clear

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Resubmissions
Continuation of programmes
address the new goals explain why you need a bigger sample what has changed since the last proposal?

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

What makes a proposal successful?
Exciting science
providing a clear progress in our understanding of some phenomenon

A neat idea
unusual method, new idea, new approach, unique observation or experiment

Clear language
presentation of an exciting story, which is interesting for many people cover all questions somebody may have information to the point
ESO Proposals, Prague - 27 February 2009 European Southern Observatory

What makes a proposal successful?
A consistent story
the proposal is complete and provides all information quantitative arguments for the amount of time requested

Good Luck!

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

ESO Archive
The ESO data archive
is a rich source of excellent data abstracts of previous proposals available data public one year after they have been delivered to the PI great way to compete with your competitor, if they got observing time easy retrieval and selection of calibration data

ESO Proposals, Prague - 27 February 2009

European Southern Observatory

Get involved
Participate in OPC Participate in other ESO activities
get to know the organisation better active interactions with ESO people

Have a lively scientific exchange with the (European) astronomical community
conferences, workshops regularly publish your results

ESO Proposals, Prague - 27 February 2009

European Southern Observatory