Документ взят из кэша поисковой машины. Адрес оригинального документа : http://www.naic.edu/~emuller/minutes_ealfa_loc/minutes_06_04.txt Дата изменения: Mon Apr 12 17:12:26 2004 Дата индексирования: Sun Apr 13 00:41:27 2008 Кодировка:

'not-minutes' for first E-ALFA LOC Meeting
Tuesday, April 4th

Finance - From AO
Bob indicates that up to $500 is available to any attendees arriving
from the US

On-site lodging to all attendees (N.B. FOR THREE NIGHTS PER PERSON)

'Incidentals' such as coffee etc.

ACTION - Chris S.: A line number is necessary for items such as the
'beer and nibbles' - Chris to obtain this from Bob.

ACTION - Karen O: Update w/site to include a strong recommendation
for all visitors to use calling cards.

ACTION - Jose A.: Check existing stock of Calling cards at the
observatory/visitors centre.

Finance - from attendees

Attendees will pay for own meals
Note: Meal tickets will not be supplied, since this typically leads
to confusion.

Attendees will pay for their own travel to PR.

All attendees to pass travel info to Jill Morrision,
and/or Carmen S./Edith AT LEAST A WEEK BEFORE HAND (to assist in
organisation of airport pickup)

ACTION- Karen O. include these instructions in the website.

NOTE: Carmen S. Will be away from April 19 - May 3.

Accomodation and Attendance
We expect around 25-30 people to attend.
ACTION- Jose A.: Jose to block-book the VSQs for this many.

The time of the EALFA workshop is fortunate, as it co-incides with
the proposed ALFA installation and maintenance period.

Airport Collection
Need extra driver for Friday - Saturday. May require extra drivers
for Friday and for Sunday (?)
Arrange for attendees who are renting vehicles to transport others
from Airport?

ACTION - Karen O.: add info on site about car rental, about
transport from Airport etc.

ACTION - Chris S.: Check with Bob that extra drivers can be funded
from 'incidentals'.


Meeting minutes/ recording / telecon
Telecon is necessary
Can be expensive (!)
Times for meetings to be arranged carefully for compatability with
international remote attendees.Cost-dependant.

ACTION - Chris S.: Check what level of funding is available for
telecon from Bob.

Votes can be done electronically. Email? Internet?
ACTION: Karen O. to look at the use of web-based forms.

ACTION: Karen O. to arrange for Info Handouts

NOTE: Steve T. may be requested to present progress rept. at
meeting. What other info might need to be presented?
esp. comissioning tasks. etc.

Meals etc.

Attendees fund own meals. Do not use tickets.
No Banquet
Sandwiches for Friday night (for late-comers) (who will organise
this??
Need extended cafeteria times:
Breakfasts to start at 7:30 am
Lunches to start at 12:30 pm
Dinners to start 6-7 pm.

ACTION: - Jose A. to arrange extended cafeteria times with Sixto.

Sandwiches for Sunday? (allow for Vego/vegan; who will arrange this??)

ACTION: - Jose A. to organise for refreshments for all days

NOTE: Jose A. is not available for Saturday

ACTION: - Carmen S. to arrange the 'laying out' etc of refreshment for
Sat.


Drinks and snacks for 'beer by the pool' can be purchased well in
advance and stored in kitchen fridge.

ACTION: - Chris S. confirm that these items can be purchased as
'incidentals' from Bob.


Website
ACTION - Karen O: edit meeting site, to be left hosted by GBT.

ACTION - Steven T.: include link from ALFA pages

ACTION - Erik M.: update the AO Astronomy Calendar
ACTION - Chris S. to advice Tony A. at AO to update the observatory
meetings page).

Next Meeting:
April Tuesday 13th
10:00 am.