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Based on Tapasi's comments just after I send out version 2, here is
version 3 of the draft agenda. Hope it is converging! Give me your
comments. This is probably last correspondence I will be able to have
until Wed since I will be traveling from Europe tomorrow, and it is
getting late here now.
-
Cheers, Alan


Hi Alan,
I just read Craig's message. It might be better then to move the Arecibo
lab tour
to 30th late afternoon (after Craig and Jon leaves), that way you can use the
entire time of the first day for the meeting sessions ?
We can also try to cut the anteena tour to 1.5 hours exactly.


Tapasi



> Based on comments from Tapasi (see below) and Craig, I have made a go at
> modifying the agenda to suit. Having Jon and Craig gone much of Friday
> afternoon makes it a little difficult. Comments welcome.
> -
> Cheers, Alan
>
>
>
> Hi Alan,
>
> Thanks for the draft agenda. I have a few changes (re-ordering of event
> mostly) to suggest, considering the local arrangements.
>
> One general information about the logistics. The meeting venu is on top
> of a different hill than the office/lab/control-building/cafetera etc.
> So, we planned to serve Continental Breakfast, and the coffee breaks at
> the meeting venu, but for lunch (hosted by NAIC), we will come down to
> the cafetera. Dinner on 29th is arranged in a nearby (off-site)
> restaurant. We have requested that the breakfast be ready by 8:00
> in the morning. So, in principle, we could advance the meeting by 15 mins
> and start the sessions at 8:30 am (if you like).
>
> Day 1:
>
> (1) We would like to have a short (5 mins max) welcoming message from
> the Site Director, Bob Kerr (or the Technical Director, Mike Nolan,
> depending upon who will be on site on that day) at the beginning of the
> meeting.
>
> (2) Working hours at Arecibo is 8:00 - 4:30, so by the time of the 'lab
> tour' in the current agenda, most of our emplyees will be leaving. The
> meeting venu is also on a different hill-top to the lab
> building/cafeteria etc (lunch will be served at the cafeteria). So, It
> might be logistically easier, if the lab tour is moved to right after
> lunch and is for one hour, say between 13:30 and 14:30. We will have a
> minivan ready near the lab at 14:30 to take everybody up to the meeting
> venu soon afterwards. The meeting room (the learning center) will be
> open as long as we need to use it.
>
> Day 2:
>
> (3) I strongly reccommend to move the antenna tour (going up to the
> hanging platform and the receiver cabin etc.) to the morning. This is
> because, it rains here on most afternoons. It will take about 1.5
> hours. So, soon after the breakfast etc. (which will be served at the
> Learning Center itself), we can walk up the catwalk. So the good
> timing for it will be 8:30 - 10:30 am.
>
> This way we can keep the luch between 12:30 -- 13:30 as the previous day,
> which is logistically easier for our cafeteria staff.
>
> Please let me know if these changes can be accomodated within your plans.
>
> I will let you know about "Arecibo speakers" later today.
>
> Many thanks,
> Tapasi
>
>> Attached is the first draft of the Arecibo meeting agenda. It's later
>> than I would have wished due to travel (returning finally tomorrow --
>> yeah!). It follows more or less along the lines of the last meeting.
>> Let
>> me know what and/or whom I have left out, suggestions for
>> re-organization,
>> etc. I also am not sure what names to attach to some of the Arecibo
>> presentations, and I'm not sure that I have addressed to all at Arecibo
>> who should be included (Tapasi - can you make sure that all relevant
>> people at Arecibo see this?).
>> -
>> Thanks, Alan
>>
>>
>>
>
>
> !DSPAM:4741e3b4110831808614133!
>