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Subject: smov proposal processing status report
Date: Tue, 10 Apr 2001 13:19:13 -0400
From: Carl Biagetti
Organization: STScI
To: pburch
CC: walyus

Dear Preston,

The following is in response to your request for a monthly status

report on SMOV proposal processing and readiness. The first section is

an overview of the SMOV proposal preparation process and the second

half is the first status report for March01. Subsequent monthly

reports will have the process overview only as an addendum for anyone

not familiar with the process. Also, two pertinent web links are

provided.

The monthly status report includes the cumulative numbers for planned

and actuals as an indicator of overall process status.

We have tried our best to keep it simple without sacrificing the
important information. Let me know whether or not this is satifactory.

Regards,
- Carl

PROCESS OVERVIEW

PROPOSAL SUBMISSION. The SMOV process to date has produced a set of

functional requirements for SMOV3b and a set of on-orbit activities to

satify those requirements. In the current SMOV planning phase, the

instrument and subsystem teams produce a set of proposals, to be

submitted to the STScI Planning and Scheduling System, that are

designed to carry out those on-orbit activities.

The proposals, which currently number approximately 80, are submitted

to the scheduling system according to a specific schedule over the March
through September timeframe.

PROPOSAL REVIEW. Each proposal undergoes a review by the Proposal

Implementation Team (PIT) in order to optimize it for SMOV scheduling.
These PIT meetings, consisting of STScI scheduling and commanding
representatives along with the proposal author and team members, are
scheduled weekly with a specific set of SMOV proposals as their agenda.
If modifications to the proposal are deemed necessary, the proposal will
appear on a subsequent PIT agenda for further review.

PROPOSAL APPROVAL. Each proposal is expected to be approved by the PIT

after two such reviews. Proposals requiring more than two PIT reviews

are considered, in a sense, "behind schedule." Therefore, in the

monthly status report, the number of proposals that have needed more
than two

PIT meetings is reported and briefly explained.

All proposals are expected to be PIT-approved, and therefore

"flight-ready," by the end of August 2001. Scheduling team efforts

will then focus on test production of early SMOV calendars.

The complete list of SMOV proposals is found at:

http://www.stsci.edu/cgi-bin/smov-program-list

The current processing schedule is found at:

http://www.stsci.edu/observing/smov/smov3b-pit-schedule.html

The March status report follows.

SMOV3B PROPOSAL IMPLEMENTATION REPORT
MARCH 2001

PLANNED PROPOSAL SUBMISSIONS: 20
ACTUAL PROPOSAL SUBMISSIONS: 17

Notes:

1. The three proposals that were not submitted do not need to be
submitted because:

- 2 proposals were withdrawn (see below)

- 1 proposal is a placeholder (see below)

PLANNED PIT PROPOSAL REVIEWS: 13
APPROVED PIT PROPOSAL REVIEWS: 10

Notes:

1. Two proposals (9001 and 9004) did not pass PIT review because they
were withdrawn. The activities originally planned for these
proposals are now being done in other programs.

2. One proposal (9007) did not pass PIT review because it is a general
ACS contingency placeholder. This proposals will not be written or
reviewed unless and until it is needed.

DELAYED PIT PROPOSAL APPROVALS: 0
(i.e., the number of programs requiring more than the nominal 2 PIT
meetings)

PLANNED FLIGHT READY PROPOSALS: 3
ACTUAL FLIGHT READY PROPOSALS: 3

CUMULATIVE SMOV PROGRAM FLIGHT READY PROPOSALS
- PLANNED: 3
- ACTUAL: 3

The list of SMOV3b proposals is available at:

http://www.stsci.edu/cgi-bin/smov-program-list

The SMOV3b program implementation schedule is available at:

http://www.stsci.edu/observing/smov/smov3b-pit-schedule.html